Landscape Procurement Plan

decorate Project Procurement Plan 1. Overview undermentioned a major renovation and addition to the stomach, a re conception of the front yard is required. This redesign go away encompass the front yard that is approximately 65 ft wide by 70 ft deep. The flying field is bounded on the south side by the house and a wooden fence, on the west side by a continuation of the wooden fence for approximately 40 feet. The north side is to the property line, and the east side is bound by the driveway. There is a sidewalk that comes away from the house to about 25 feet and turns to the driveway. The area enclosed by the driveway and sidewalk is approximately 350 ft2.The major components of this redesign represent of grading and removing excess mark remain from remodel, inst entirely electric wiring for exterior lighting, inst each(prenominal) hardscape, beautify design and installation of the brings and trees. What is non included in the scope of this project is the seeding of the law n area, lawn maintenance, removal of animate plants and painting/staining of existing fence. 2. Make or Buy Analysis While my husband and I have the ability to set the legal age of the tasks associated with the ornament redesign, the constraints of time and manpower limit the amount of work that we lead perform.Below is the Make or Buy Analysis. Task Make/Buy Reason Excavate/ label yard Buy Limited experience on a Bobcat. More cost effective to hire the work out. adorn companies routinely perform this guinea pig of work Install electric wiring Make Husband is an electrician and is qualified to perform the work adorn design Buy Not complete in landscape painting design installation of plants Make & buy This task ordain be a combination. The larger trees and plants leave be installed by the nursery. We provide install the smaller plants. Install hardscape Make These items provide be purchased and installed following the plants as time and budget allow. 3. Procurement ne eds a. Excavation/grading b. galvanic materials c. Landscape design d. inductive reasoning of plants e. Installation of hardscape 4. Statement of work Task Statement of Work Excavation /grading Soil remains from the excavation of the substructure and new basement sections of the addition. The majority of the scandal pull up stakes be removed to another location on the property to fill in low spots.This soil will be spread in a manner that will result in a reasonably level location relative to the contact area. Following removal of the excess soil, the front yard will be re-contoured according to the specifications outlined in the landscape design. galvanising The electric will rest of exterior grade wiring/conduit running from the main electric panel located in the northeast corner of the basement. The exterior lighting will be on its own circuit with dedicated breakers. The conduit will be placed below grade and extend beyond the sidewalk, to the edge of the driveway.An e xterior rated junction niche will be installed with additional connections to allow expansion of the exterior lighting as needed in the future. An exterior light pole and fixture will be installed that includes, at a minimum, one exterior outlet. Additional conduit will be placed below grade to the northwest corner of the house. An LB will be installed to bring the electric wiring aboveground to provide power to two exterior outlets for general use. Landscape design Evaluation of soil attribute and condition, elevation and directionality of front yard to be completed.Based on this evaluation, any qualifying or supplementation of the soil will be performed as needed. A selection of trees, shrubs, and perennial plants will be chosen, collectively identified as plants passim the remainder of the plan. The design of the landscape shall include the overview diagram, the planting schematic and all care instructions for selected plants. A minimum of three alternate plants will be pro vided in addition to the plant identified in the design. The majority of the plants should be considered native to the Midwest. Trees and tall shrubs must be located away from overhead power and phone lines.The design must include what is collectively know as 3 season plants, which have blooms, seed heads, etc. visible during spring, summer and fall. All ornamental grasses must be less than 4 hindquarters tall. A minimum of 2 flowering trees must be included in the design. One large tree, defined as 10 12 arse tall, with consistence diameter of at least 6 inches, must be included as hale. The design will include evergreen as well as deciduous plants and shrubs. The overall design should be identified as low maintenance, consisting of sufficient plantings to minimize weeds, identification of various covers, such as hardwood mulch and nonfunctional rock/gravel. Installation of plants The plants will be installed according to the agreed upon design and plant selection. If, for a ny reason, a plant is not available, a substitute will be chosen and installed in its place. Plants will be installed with appropriate care to minimize any shock or trauma sustained by the plants. Following installation, return visits to evaluate the health of the plants will occur at agreed upon intervals as appropriate. Should any plant not be thriving, or performing as expected, the plant may be replaced with a substitute identified in the design plan. Installation of hardscape Hardscape is generally defined as permanent fixtures, such as statuary, fountains, etc. in a garden or landscape setting. All locations will be prepared according to the design and the hardscape features identified in the landscape design will be purchased OTS or built as time and budget allow. 5. Procurement Documentation The documentation required to obtain services for all(prenominal) drill is listed below. Task Documentation Type Appendix Excavation/grading Request for Quote A galvanic materials Re quest for Quote B Landscape design Request for Proposal CInstallation of plants Request for Proposal D Installation of hardscape Request for Quote E 6. Contract Types The type of come down that will be offered with each task. Task Contract Type Excavation/grading Firm Fixed Price Electrical materials Purchase Order Landscape design Firm Fixed Price Installation of plants Time and Material Installation of hardscape Purchase Order 7. Evaluation criteria and selection process f. Available alternatives per activity g. Evaluation criteria h. Recommendation Pre-Qualified Sellers per Activity Task Supplier Location Phone numberExcavation/grading Waldbart & Sons LandscapingEarthtones LandscapingThe tend ground Bunker Hill, IlLebanon, IlGlen Carbon, Il Electrical materials icing the puck ElectricHome DepotLowes Collinsville, IlEdwardsville, ILEdwardsville, IL Landscape design Waldbart & Sons LandscapingEarthtones LandscapingThe tend Kingdom Bunker Hill, IlLebanon, IlGlen Carbon, Il I nstallation of plants Waldbart & Sons LandscapingEarthtones LandscapingThe Garden Kingdom Bunker Hill, IlLebanon, IlGlen Carbon, Il Installation of hardscape Waldbart & Sons LandscapingEarthtones LandscapingThe Garden Kingdom Bunker Hill, IlLebanon, IlGlen Carbon, Il Evaluation Criteria & Selection Process Task Evaluation Criteria WeightExcavation/grading constituteQualityReferences 50%25%25% Electrical materials CostService 50%50% Landscape design CostQualityReferences 40%30%30% Installation of plants CostQualityReferences 40%30%30% Installation of hardscape CostQualityReferences 50%30%20% Criteria Analysis Excavation/Grading Waldbart & Sons Earthtones Garden Kingdom Criteria Weight (%) produce Weighted murder Score Weighted Score Score Weighted Score Cost 50 75 37. 5 88 44 92 46 Quality 25 92 23 97 24. 25 89 22. 25 References 25 97 24. 25 95 23. 75 83 20. 75 wide-cut 100 84. 75 92 89 Electrical Materials Frost Electric Home Depot LowesCriteria Weight (%) Score Weighte d Score Score Weighted Score Score Weighted Score Cost 50 85 42. 5 93 46. 5 93 46. 5 Service 50 98 49 80 40 98 49 Total 100 91. 5 86. 5 95. 5 Landscape Design Waldbart & Sons Earthtones Garden Kingdom Criteria Weight (%) Score Weighted Score Score Weighted Score Score Weighted Score Cost 40 86 34 91 36. 4 88 35. 2 Quality 30 92 27. 6 89 26. 7 97 29. 1 References 30 96 28. 8 89 26. 7 98 29. 4 Total 100 90. 4 89. 8 93. 7 Installation of Plants Waldbart & Sons Earthtones Garden Kingdom Criteria Weight (%) Score Weighted Score Score Weighted Score Score Weighted Score Cost 40 90 36 96 38. 4 85 34Quality 30 93 27. 9 90 27 92 27. 6 References 30 95 28. 5 88 26. 4 93 27. 9 Total 100 92. 4 91. 8 89. 5 Installation of Hardscape Waldbart & Sons Earthtones Garden Kingdom Criteria Weight (%) Score Weighted Score Score Weighted Score Score Weighted Score Cost 50 75 37. 5 80 40 85 42. 5 Quality 30 75 22. 5 85 25. 5 90 27 References 20 88 17. 6 70 14 92 18. 4 Total 100 77. 6 79. 5 87. 9 Final Selection Each of the identified sellers have the ability to perform all required tasks outlined in the statement of work and generally perform these tasks as a single contracted job.The final selection of vendor is based on the highest average weighted score. My husband will perform the electrical work, purchasing materials from the selected vendor below. Task Company Excavation/grading The Garden Kingdom Electrical materials Lowes Landscape design The Garden Kingdom Installation of plants The Garden Kingdom Installation of hardscape The Garden Kingdom 8. Schedule Dates At least 10 days lead time will be given to the initiation of the project to ensure electrical work will be completed. The lead times will also be dependent on weather conditions. If rain postpones work, the schedule will be adjusted accordingly. Task allow time Start Date End DateLandscape design 2 weeks April 2, 2012 April 13, 2012 Electrical materials 2 weeks April 16, 2012 April 20, 2012 Excavatio n/grading 2 weeks April 23, 2012 May 4, 2012 Installation of plants 2 week May 14, 2012 May 25, 2012 Installation of hardscape 3 weeks May 7, 2012 May 14, 2012 9. Contract Administration We will act as general contractors for this project. We will be responsible for all phases of the project. We will also be responsible for having underground utility location performed in advance of any excavation. Since there will be one vendor performing the work, the contract administration is as follows Activity Constrains/Assumptions Payment ScheduleExcavation/grading * Underground utilities have been located and appropriately marked before work starts * There will be no delays due to weather * Within budget Deposit positive(p) nib upon closedown Electrical materials * There will be no delays due to weather * Availability of materials * Within budget Invoice at purchase, payable 30 days net Landscape design * There will be no delays due to weather * Availability of selected plants * Within b udget Deposit plus invoice upon completion Installation of plants * There will be no delays due to weather * Within budget Deposit plus invoice upon completion Installation of hardscape * There will be no delays due to weather * Within budget Invoice upon completion 10. Procurement Metrics The success of each activity will be evaluated by the below criteria Activity Metric Specific MetricExcavation/grading * Cost * Speed * Satisfaction effective vs planned costWork completed on scheduleIssues unyielding satisfactorily Electrical materials * Cost * Speed actual vs planned costWork completed on schedule Landscape design * Cost * Aesthetic design * Satisfaction Actual vs planned costDesign meets criteria in SOWIm happy with the design Installation of plants * Cost * Speed * Quality Actual vs planned costWork completed on scheduleMinimal plant death/replacement Installation of hardscape * Cost * Speed * Quality Actual vs planned costWork completed on scheduleIssues resolved satisfac torily Appendix A Request for Quote Excavation/Grading Request for Quote Landscape Installation May 2012Specifications * essential be bonded and verify * The front yard area needs to be graded and leveled in preparation of landscaping * Grading will consist of leveling and smoothing according to landscape design plan * Features such as berms, dry creek beds will be created as defined in the landscape plan * Excess soil will be moved to another location on the property as fill and leveled * Underground utilities will be located and marked prior to work starting * Provide a minimum of 3 references Please respond no later than March 30, 2012 Contract will be awarded on April 13, 2012 Appendix B Request for Quote Electric Request for QuoteLandscape Installation May 2012 Specification * Must be bonded and insured * The electric will consist of exterior grade wiring/conduit running from the main electric panel located in the northeast corner of the basement. * The exterior lighting wil l be on its own circuit with dedicated breakers. * The conduit will be placed below grade and extend beyond the sidewalk, to the edge of the driveway. * An exterior rated junction buffet will be installed with additional connections to allow expansion of the exterior lighting as needed in the future. * An exterior light pole and fixture will be installed that includes, at a minimum, one exterior GFCI outlet. Switches for exterior lighting will be installed in the front entryway * Additional conduit will be placed below grade to the northwest corner of the house. An LB will be installed to bring the electric wiring aboveground to provide power to two exterior GFCI outlets for general use. * Provide cost breakdown of materials to be used Please respond no later than March 30, 2012 Contract will be awarded on April 13, 2012 Appendix C Request for Proposal Landscape Design Plan Request for Proposal Landscape Design Plan May 2012 Specifications * Must be bonded and insured * Evaluation of soil type and condition, elevation and directionality of front yard will be completed. * Based on this evaluation, any modification or supplementation of the soil will be performed as needed. A selection of trees, shrubs, and perennial plants will be chosen, collectively identified as plants throughout the remainder of the plan. * The design of the landscape shall include the overview diagram, the planting schematic and all care instructions for selected plants. * The design will also include any hardscape items such as fountains, trellis, etc. * A minimum of three alternate plants will be provided in addition to the plant identified in the design. The majority of the plants should be considered native to the Midwest. * Trees and tall shrubs must be located away from overhead power and phone lines. * The design must include what is collectively known as 3 season plants, which have blooms, seed heads, etc. visible during spring, summer and fall. All ornamental grasses must be less than 4 foot tall. * A minimum of 2 flowering trees must be included in the design. * One large tree, defined as 10 12 foot tall, with trunk diameter of at least 6 inches, must be included as well. * The design will include evergreen as well as deciduous plants and shrubs. * The overall design should be identified as low maintenance, consisting of sufficient plantings to minimize weeds, identification of various covers, such as hardwood mulch and decorative rock/gravel. * The proposal shall have 2 prices 1. ) Complete design and installation, and 2. ) just the overview diagram, the planting schematic and all care instructions for selected plantsPlease respond no later than March 30, 2012 Contract will be awarded on April 18, 2012 Appendix D Request for Proposal Landscape Installation Request for proposal Landscape Installation May 2012 Specification * Must be bonded and insured * The plants will be installed according to the agreed upon design and plant selection. If, for any reaso n, a plant is not available, a substitute will be chosen and installed in its place. * Plants will be installed with appropriate care to minimize any shock or trauma sustained by the plants. * Following installation, return visits to evaluate the health of the plants will occur at agreed upon intervals as appropriate. Should any plant not be thriving, or performing as expected, the plant may be replaced with a substitute identified in the design plan. * Responsible for removal of all waste Please respond no later than March 30, 2012 Contract will be awarded on April 18, 2012 Appendix E Request for Quote Installation of Hardscape Request for Quote Hardscape Installation May 2012 Specifications * Must be bonded and insured * All locations will be prepared according to the design and the hardscape features identified in the landscape design will be purchased OTS or built as time and budget allow. * Any permanent placements requiring electrical or plumbing connections should be identifi ed and specified before completion of the electrical work found in the SOW.